How to End an Email Professionally

The Internet keeps the world connected, and it is truly remarkable. We have the power to send messages from one side of the world to the other within seconds. So, strong written communication skills are even more important to have. We all know it's much easier to pick up on body language and make a first impression through face-to-face contact. But, sometimes, that isn't possible.

An email is the number one mode of communication for many businesses, college students, and bloggers. Understanding how to write a great email is only half of it. Yes, the body of your email might be fantastic and check off all the writer's boxes. Try looking at it one more time. What does the end look like? This is the part where it could all go wrong. Remember, that short little phrase could impact your entire image as a person or business.

You probably think that the email sounds great because you know your voice and tone. However, think about the person on the other side. Imagine they have never met you before. What do you sound like in their eyes? If you're looking at how to end an email professionally, you came to the right place. Let's dive in.

8 Ways to End Your Emails Professionally

There are several ways to end an email. However, we are talking about writing emails to your boss, colleague, or even a potential client. The tone is so hard to detect through words. Rest assured that these endings will set the right tone for your relationships and any further communication with the recipient.

Regards

This one is as plain, simple, and safe-zone as you can get.

Looking forward to hearing from you

This one is a great way to end a business interaction. It's both friendly and open. However, it can be taken in a passive-aggressive tone as in, "If you don't reply to this email, I'll be mad."

Thank you

Use this ending if the recipient did something for you, or responded to a request. It's always a safe bet to use a polite sign-off.

Sincerely

This ending should be your go-to if you apply for a job or send a cover letter. It's both warm and friendly, but it also packs a punch and says, "I mean business."

Best regards

A sign-off for someone who is in your industry, but you haven't formally met them.

All the Best

A twist on "best regards" for people you do and don't know.

Respectfully

This one is super formal. I recommend you only use it when you are emailing someone higher up, such as an officer in the military or a CEO of a company.

With gratitude

This is a fresh twist on the typically professional sign-offs. This implies that you are polite and grateful for the recipient's efforts, which will make you seem easier to work with.

All of these endings are full proof, but remember to keep the context and your relationship with the recipient in mind before hitting the send button.